RTC Board Meeting September 18, 2017
Meeting Minutes

President - Ron Wyman

• Approval of August 21, 2017 Board Meeting Minutes
• Ron suggested adding information to next year's 2018 Membership Application form offering a place for members to volunteer their services and expertise to the club.

Vice President - Bernie Wolf

• On Vacation

Secretary - Les Hoskyns

• Discussion regarding the board's usage of our website's new features.  Les emphasized that every event promoted in an email blast be complemented with a full description of that event on the website where additions and corrections can keep the event information up to date.
• Discussion regarding future development of the club's website.   The responsibility for the website will soon be transferred to new board members and volunteers.   It is envisioned that a fourth major website revision will incorporate a number of improvements to allow members to be kept better up to date with the club's activities.

Treasurer - Barbara Schwartz

• Financial Report was approved
• Clarification on Kentucky Derby figures in May and June Monthly Budget Reports were discussed.   We made money on this event.

Tournaments - Bob McGowan

• Update on tournaments
• Rossmoor won over Trilogy after a two-year dry spell.
• Rossmoor Games event was a success and well run by Bernie Wolf
• Senior Men's Team will have their first match of the season on Wednesday September 20, 2017.   The board discussed ways to encourage new or lower-ranked players to participate in the team's activities.   A variety of segmenting schemes were discussed.   Nothing was resolved at this time.
• The 2018 tournaments schedule has been finalized with dates / venues and will soon be on the website.

Social - Carol Pillsbury

• This year's Calcutta Party and Tournament was cancelled due to lack of signups.   The board discussed a number of possible reasons for this lack of interest.
• Carol discussed progress on the 2017 Holiday Party.   A caterer and band are lined up, the price may go up slightly.
• The 2018 social events schedule has been finalized with dates / venues and will soon be on the website.

Membership - Larry Fredricks

• On vacation
• Four new members joined in last few weeks for a total of about 34 new members
• Larry will be asked to distribute new members' contact information to the membership at the end of September.

Facilities - Rolf Kvalvik

• Update on court conditions.   Clocks are a continuing problem.   Members are asked to NOT move the clocks.
• GRF has redone windscreens on most courts using metal ties.
• GRF has initiated orders to fix water fountains.
• GRF has provided a new protective cover for Grill.   Carol Pillsbury brought the cover to our attention.

Publicity - Joan Warner

• Joan had to leave the meeting before her report.
• Publicity procedures and how they relate to updating the club's event history pages.   (Not discussed)
• How to handle Rossmoor News articles for 2018.   (Not discussed)

Old Business

• 2018 Membership Directory --- turnkey outside service vs in-house technical preparation.   Partially discussed.
• The meeting was adjourned at this point.   The remainder of agenda items were deferred to next month's meeting.

Old Business --- Items Deferred to Next Month

• Discussion of a Tennis Clinic using the club's new Ball Machine
• Discussion of the Nominating Committee's thoughts regarding the social director position.  Discussion of different ways of securing volunteers for social events.
• Several boxes of historical photos and newspaper clippings dating back to the late 60s need a new home.   They're currently stored at the Pattersons.   Probably, the storage of this collection of club history should be addressed by the club's historian.

New Business --- Items Deferred to Next Month

• The 2018 Nominating Committee has concluded it's work, submitted it's report to the board, and disbanded.
• Discuss the remaining work to be done regarding 2018's board member nominations.

Next Board Meeting --- October 16, 2017 --- Creekside Complex --- Bunker Room