President - Al Peters

• Call Meeting to Order --All present except Linda Hague who is away, and Rick Sterling was present in place of Ike.
• August Minutes approved
• Open Forum  (Limit to 5 minutes per person)

Vice President - Emily Van Vleet

• Initiate discussion on structure of current Board of Directors and current outline of the duties of officers ( see New Business re: nominating committee)

Secretary - Barbara Landberg

• A condolence card was sent to Eileen Plotkin on the passing of her husband

Treasurer - Ken Steiner

• Tennis Club Report for Jan. 1, 2023  through Sept. 16, 2023
  Summary Statement
  			Actual	Budget	Difference
  Income
  	Ball Machine		2,632.50	2,700.00	-67.50
  	Membership Dues		6,735.00	6,900.00	-165.00
  	Social Events Income		2,460.00	5,000.00	-2,540.00
  	Other Income		180.00	0.00	180.00
  Total Income			12,007.50	14,600.00	-2,592.50
  Expenses
  	Operating Expenses		3,153.55	3,400.00	-246.45
  	Social Event Expenses		4,540.84	9,900.00	-5,359.16
  	Club Match/Tournament Expenses		650.50	1,300.00	-649.50
  Total Expenses			8,344.89	14,600.00	-6,255.11
  Net Income			3,662.61	0.00	3,662.61
  	Checking Balance: 1-1-2023		$10,300.33
  	Checking Balance: 9-16-2023		$13,962.94

Tournaments - Iekuni "Ike" Ichikawa  (Rick Sterling) will be running the October Wild Card Tournament

• Orinda Woods tournament was cancelled as, Orinda Woods did not have enough players.  Becky Reiss will contact John Bockman to try to reschedule for mid-November.  She will also discuss scheduling home and away tournaments in 2024.

Social - Laura Townsend

• Consider cancelling the December Holiday Party, as no one has volunteered, and people are too busy at that time of year.
• Instead, consider holding a Wild Card tournament in late November or early December followed by a RTC hosted holiday brunch.
• Consider holding RTC BBQ's only once or twice a month during the Spring and Summer months rather than weekly.  
• Consider having a theme where RTC provides something at the BBQ at least monthly.
• Discussion about having a much simpler holiday party on Dec. 18th and having it free with raffles and rewards
• We should hire people to pass food, wash dishes, and clean up
• Have honey-baked ham and one other dish (vegetarian)?and people bring a favorite recipe to share and not have to pay
• Octoberfest is this weekend and the final BBQ of the season. About 30 people have signed up.

Membership - Terry Quinlan

• 226 members
• 78 ball machine users

Facilities - Jerry Quinlan

• a defibrilator is in the budget for 2024
• GRF was moving forward to purchase and install 3 awnings but nothing is included in the 2024 budget for awnings

Publicity - Linda Hague

• No Report

Information Technology - Chris Slee

• No Report

Old Business

• Update on resurfacing of tennis courts--we can not do 2 courts at a time it does not make sense financially
• Ann Motolla has informed me that the 2024 budget request will include the cost of a defibrillator.
• Update on the Wild Apricot management software project.--people are working on migrating information into the new system
•  All board members will need to be trained.

New Business

• Appoint a Nominating Committee to by chaired by Larry Barclay.
• Laura will become VP and there are openings for Facilities and Social chairs
• Consider promoting Eugenio Ovalle and Sherry Endicott's free clinics on RTC's website.  
• Sneakers&Spikes/golf tournament was cancelled.  It was decided to drop the tournament for now.
• Sunday Drop-in has drawn 10 or more participants each time.  Should RTC do more to promote the activity? It should be added to the website.
• Al made an extensive list of all the tournaments , BBQs, and Social Events for 2024

Next Meeting ... 

Monday, October 16th at 1:30 in the Creekside Bunker Room.  The Directory states the meeting is on the 23rd but that is incorrect.