RTC Board Meeting
February 20, 2017 --- Meeting Minutes

President - Ron Wyman

• Previous board meeting's minutes were approved.
• RTC Website training for board members was briefly discussed.

Vice President - Bernie Wolf

• Bernie is working on the upcoming Calcutta Tournament with Pauline Hanley, Dave Sperry, and Fred Barnes.

Secretary - Les Hoskyns

• Directory preparation expenses were lower this year.
• Calendar portion of RTC Website will be updated with information provided to Les from Bob McGowan and Carol Pillsbury.
• History portion of RTC Website is being updated by Ron Wyman and Les.
• The club's privacy policy for our online information (including the calendar) was reiterated and discussed.   That policy dictates that RTC club members' contact information NOT be in the website or the calendar (with a FEW exceptions) for security reasons.   Some board members do not agree with the present policy.   The issue was not put to a vote.   The present policy still stands and will be reiterated at next month's general meeting.

Treasurer - Barbara Schwartz

• Barbara presented the RTC Financial Report and it was approved.
• We need to watch our expenditures as our bank balance is quite low.
• Barbara will coordinate with Larry Fredricks to bring membership signups and deposits into agreement.

Tournaments - Bob McGowan

• Wild Card volunteers are still needed for later in the year.
• Several rain-outs are presenting challenges.

Social - Carol Pillsbury

• Valentine Party was a success and came in under budget.
• Dee Dunne was thanked for her excellent party-organizing efforts.

Membership - Larry Fredricks - (not present)

• Membership currently stands at 206.
• Les reported on the results of the telephone-reminder membership renewal project.
• Larry will coordinate with Barbara Schwartz to bring membership signups and deposits into agreement.
• (( See discussion of new membership outreach under Old Business below )).

Facilities - Rolf Kvalvik

• Court windscreens, nets, and other issues were discussed.
• GRF strictly limits our contact with them to one person.  
• New weatherproof container for sign-up sheets is a big improvement.
• The value of permanently retaining our court sign-up information was discussed.   Rolf assured that all sign-up information be transferred to Ron Wyman (for future use).

Publicity - Joan Warner

• Rossmoor News submissions are going well.
• Suggestion was that we ask the Golf Shop folks for some bulletin board space for our upcoming events.
• Joan suggested a few ways to encourage new membership including posting membership signage on Open Tennis days.

Old Business

• The board discussed Open Tennis rules at some length.   Most of the discussion was focused on RTC members' reaction to Open Tennis group's efforts to share court usage.   It was emphasized that this is a Rossmoor-wide event and that Open Tennis groups must be deferred to promptly by 'regular' games/groups.
• President Ron Wyman and Joan Warner both emphasized that courtesy and a very welcoming attitude must always be the watchword at Open Tennis on Tuesday and Thursday mornings between 9:00 AM and 11:00 AM.   Ron will be re-emphasizing this matter at next month's general meeting.
• The board had an extended discussion regarding steps that will be taken to encourage new memberships and/or membership renewals.   No specific steps were agreed upon at this point.

New Business

• Data preparation alternatives for the 2018 Membership Directory  and beyond were discussed.   In-House, OfficeMax, Minuteman, Rossmoor Realty, and other options are available.   Carol Pillsbury and Ron Wyman will follow up.
• Changes to Men's Inter-League description on the RTC Website will be made by Bernie Wolf and Bob McGowan.

Next General Meeting --- March 20, 2017 --- Creekside Complex --- Fairway Room