Joan Warner has accepted the Social Director board position
Vice President - Bernie Wolf
New board members / positions
Bill Van Wagoner --- (possibly) Facilities
Dave Blanchard --- (possibly) Publicity
Chris Slee --- (possibly) Tournaments
Changes in board functions
Joan Warner --- (possibly) Social
Secretary - Les Hoskyns
Chris Slee sat in for Les
Ron Wyman, Chris Slee, Bernie Wolf, and Les Hoskyns met to discuss the transition of RTC's information technology responsibility from Les to Chris. At that meeting (and at this board meeting) the following were discussed:
Member Contact Information --- will be transferred from our Google account to the club's web site.
Annual Directory 2019 and beyond --- since membership information will be on the website, the directory will be produced using that information.
((Google Contacts information and Excel templates will be used for the production of the 2018 directory))
Main, Prototype, and Spare sites --- RTC's web site hosting contract provides 3 available sites (domains). One of these is the main site (rossmoortennis.com), a second will continue as our prototype / test site, and the third will be still be available for future use.
Member Groups --- members will be able to subscribe to tennis groups, e.g. Women's team B, etc
Emails will be generated from the web site for a variety of purposes:
General Newsletter Emails --- weekly email newsletters with links back to the web site.
Group Newsletter Emails --- newsletters for different interest groups
Rossmoor News Emails --- content will be sent to Rossmoor News
Personalities Emails --- emails directed to RTC roles like "Court Engineer" etc etc
Event Invitation Emails --- invitations / reminders will be emailed to members as events approach. Updates to events on the web site will be automatically distributed to relevant group/s.
((And probably a few more as time goes by))
Event Content --- web content drives everything so... NO content entered means NO content in the newsletters.
Event Extras --- extra sections like "Calls for Volunteers" can be included in the event descriptions
Ticketing System --- will accept suggestions and problems associated with the site
Online Payments --- will explore use of PayPal (or other payments vendor). Service fees will apply.
Treasurer - Barbara Schwartz
Barbara's Financial Report was presented
Barbara explained a new format for the monthly budget report. A profit from a social event will now show up in the first column as a gain and the third column as a reduction in expenses.
Discussion regarding finding a consultant to help update our current bookkeeping procedures.
Tournaments - Bob McGowan
Women's Doubles cancelled due to air quality, and was rescheduled for Nov. 18, 2017.
Wild Card and other upcoming events were discussed.
Social - Carol Pillsbury
Social report
Holiday Party Update --- December 11, 2017. Carol distributed cost breakdown and prices per person.
Membership - Larry Fredricks
Membership report
New Members update: Larry said total Membership is 224 of which 54 opted for the ball machine
Facilities - Rolf Kvalvik
Facilities report
Need to periodically cull and replace old balls in the ball machine
We will acquire some new side tables
GRF will take 2 ADA compliant tables to Rotary Park, leaving RTC with one. In exchange they will give us two regular picnic tables.
Publicity - Joan Warner
Joan recovering from surgery
Joan has accepted the Social Directors position for 2018 - 2019. Dave Blanchard has volunteered to be Publicist.
Old Business
Discussion of different ways to secure volunteers for social events
Relocating two boxes of RN history and pictures from Mark Patterson home to somewhere else
Tennis Clinic using Ball Machine. Meeting to discuss practice procedures.
New Business
Information technology (see discussion above)
Further discussion of Tennis Clinic using Ball Machine. A meeting will be held to discuss practice procedures.
Next General Meeting - November 20, 2017 - Creekside Complex - Fairway Room